This may include setting up travel, accommodation, meetings, events and other appointments for the executives we look after. In addition to making appointments, this may also involve ensuring there are no scheduling conflicts and making sure executives know where they need to be and when, also being ready to solve travel problems in a moments notice.
Is a profession involving the design, implementation, evaluation, and maintenance of the process of work within an office or organisation, in order to maintain and improve efficiency and productivity. Our tasks may range from keeping up with office supply inventory to negotiating leases and purchasing agreements to approving holiday requests for clerical employees
Executive assistants often manage the flow of information to members of the executive leadership team.
We may screen phone calls, open and sort mail, and summarise reports and memos that are received before passing the information on to the management teams we assist.
We are often involved in preparing and formatting information for internal and external distribution. This may include writing letters and memos, compiling data for reports, creating computerised presentations, writing reports, transcribing dictation, editing, proofreading and other information preparation duties.
Maintaining company records sometimes falls under the scope of executive assistant duties. We may be responsible for setting up and managing both electronic and paper filing systems, as well as taking steps to maintain that the company is in compliance with all applicable record-keeping requirements.
We are often involved in data analysis, using a combination of computer and critical thinking skills. For example, while top-level executives are accountable for ensuring that the company is meeting its overall financial goals, in many cases it is the assistant who carefully performs analysis on financial data and creates reports that identify areas of concern the executive may need to focus on.
As we always have access to information about compensation plans, upcoming lay-offs, internal investigations based on employee complaints, company trade secrets and other confidential information. Virtually every appointee is in a position of being privy to information that must be protected, so being able to maintain confidentiality and exercise discretion is essential for success in this type of job.
Administrative support is a niche, speciality, expertise and profession in and of itself. Administrative support is also an ongoing relationship based on trust, not a one-time or occasional drive-by purchase. Finding the right team to work with can make all the difference.
Administrative support is the collection of ongoing, behind-the-scenes work and activities that must be attended to throughout the life of a business in order for it grow, run smoothly and profitably, and generate revenue. It’s the backbone of every business and no business can run without it. What we do as administrative experts is that important!
By working in ongoing, one-on-one collaborative partnership with an Administrative Consultant, clients get someone whose knowledge and understanding of them, their goals, how their business works and what’s important to them grows ever increasingly the longer they work together.